PARTY CHECKLIST

      Check ListWe know that planning a party can be a little overwhelming, so we've created a
     checklist to make your life easier.  The point of a party is to have fun, and
     being organized and well-prepared is the best way to approach your special
     day with minimal stress.  CLICK HERE FOR PRINTABLE PARTY CHECKLIST.




      1 MONTH PRIOR TO PARTY

  • Pick your theme (the type of party you want to throw).
  • Choose a date and time for your party.
  • Create your guest list.
  • Notify your guests.  Send invitations by mail, email, or phone call.
  • Purchase party decor, supplies, favors, prizes for games, tableware, matches, candles.


     3 WEEKS PRIOR TO PARTY

  • Decide on the activities and games you would like to have the guests play.  Consider age.  Plan for more games in case you run out.
  • Choose a menu. 
  • Plan recipes and a timeline of how long each food item will take to prepare.
  • Make a grocery list of ingredients necessary to make your recipes.  Purchase non-perishables, sugar, flour, etc.


     1 WEEK PRIOR TO PARTY


  • Get exact guest list.  Call or email the guests who have not yet RSVP'd and ask if they will be attending.
  • Order a cake from the bakery (unless you are baking your own).
  • Prepare foods that can be made ahead of time.  Store in freezer. 
  • Make room in refrigerator/freezer for party groceries.


     4 DAYS PRIOR TO PARTY

  • Purchase all remaining non-perishable food items.
  • Purchase alcoholic and non-alcoholic beverages.


     3 DAYS PRIOR TO PARTY


  • If necessary, charge batteries on camcorder or camera. 
  • If ordering helium balloons, arrange to pick them up the day of the party.


     2 DAYS PRIOR TO PARTY

  • Prepare the cake if you are not purchasing one.
  • If you are not using plastic plates and cutlery, wash and polish plates, flatware, and glassware.
  • Iron cloth napkins and tablecloths if necessary.
  • Place frozen food in the refrigerator to defrost overnight.


     1 DAY PRIOR TO PARTY

  • Finish decorating the cake, or pick it up from the bakery if purchasing.
  • Pick up the helium balloons.
  • Child proof the party area if children are attending.
  • Purchase perishables (i.e. fresh bread, salad greens).
  • Prepare any foods that can be made in advance.
  • If you have purchased salad greens and vegetables, wash and prepare them.  Refrigerate in separate airtight containers.
  • Decorate indoor party area (save outdoor decorating for the day of the party).


     DAY OF PARTY

  • Prepare food and beverages that could not be made ahead of time.
  • If necessary, set up a bar area.  Chill white wine and sparkling wine.
  • If having an outdoor party, spray area for insects a few hours before guests are to arrive so smell of insecticide does not linger in the air.  If mosquitoes are in the air, have mosquito repellent and citronella candles nearby.
  • Take lots of pictures and video!

 

 

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